A stock number is only useful when the business understands how it was calculated and which items are available to promise. EidenTech can develop inventory records, receiving, transfers, reservations, and reconciliation around your operating rules. We define items, units, locations, and ownership before replacing the spreadsheets or tools holding those records today.
How we approach your project
Define items, units, and the meaning of available stock
An item may have variants, packaging units, batch references, or other attributes needed by the business. We agree how those identifiers are created and matched across suppliers, sales channels, and locations. Physical stock, reserved stock, damaged stock, and available stock are different quantities. The interface should make that distinction clear rather than showing a single total without context. Discovery uses real receiving and sales examples to identify conversion rules, location responsibilities, and whether any tracked attribute needs a more detailed lifecycle in the proposed scope.
Record movements and protect consequential updates
Receiving, dispatch, transfers, returns, counts, and adjustments change inventory for different reasons. We define the fields, permissions, and references required for each movement. A transfer needs an agreed relationship between departure and receipt, while a cancelled order may release a reservation instead of adding physical stock. Concurrent requests should not reserve more than the permitted quantity. Where correction is needed, the system should retain enough history to explain what changed. Acceptance checks include duplicate receiving, partial fulfilment, a rejected adjustment, and a reservation competing with another order.
Reconcile counts and connected sales channels
An online store, warehouse, and purchasing tool may each hold part of the inventory picture. We define the system of record and how updates move between them, including refresh timing and unavailable connections. A stock count can uncover differences between expected and observed quantities; the review and adjustment process needs ownership and recorded reasons. Reconciliation compares references and totals rather than assuming every synchronization succeeded. The operating view should identify unmatched movements or pending exchanges so staff can investigate a discrepancy without guessing which integration last changed a number.
Migrate a trustworthy opening state and pilot the workflow
A new inventory application needs validated item records and an agreed opening state. We scope data cleanup, mapping, a trial import, and checks by location before staff rely on the new figures. A pilot can follow one receiving-to-dispatch flow, including a return and a correction. Roles, barcode or scanning needs, and device conditions are included where relevant. Handover identifies configuration owners, count procedures, integration recovery, and how to investigate mismatches. Features such as forecasting remain separate requirements with their own inputs and evaluation criteria.
What we can deliver
We agree the requirements and responsibilities before development begins. Your project scope can include:
- An item, unit, location, and stock-state model with an agreed system of record and operational access responsibilities.
- Receiving, movement, reservation, count, and adjustment workflows with validation and reviewable transaction references.
- Scoped purchasing or sales-channel connections with duplicate prevention, synchronization visibility, and reconciliation checks.
- Opening-data migration and movement acceptance scenarios, pilot planning, and configuration and operating guidance.
Technology choices for your requirements
The stack follows your integrations, operating model, and maintenance needs. These are options to review during discovery, rather than a fixed stack promised for every project.
- React and TypeScript interfaces for stock views, receiving, transfers, and administration.
- Server-side validation and PostgreSQL transactions for inventory movements, reservations, and reference history.
- Supported commerce, purchasing, or scanning interfaces, selected around the location and device requirements in scope.
Planning questions, answered
Can one system manage inventory at several locations?
Yes. We define location ownership, user access, transfers, receiving confirmation, and how available stock is calculated. The workflow should explain what is in transit between locations and which team is responsible for resolving an unmatched transfer.
Can inventory update when an order is placed?
Yes. We agree whether an order reserves, consumes, or merely requests stock, then connect the relevant order events. Cancellation, partial fulfilment, duplicate notifications, and concurrent orders need explicit rules to preserve understandable availability.
Can we use barcodes or scanning devices?
Yes. Device and identifier requirements are reviewed with the receiving or dispatch workflow. We define supported formats, validation, and how a user resolves an unknown item or repeated scan instead of assuming every scan represents a valid movement.
Can you move our existing spreadsheet inventory?
Yes. The scope includes item matching, units, location mapping, validation, and an agreed opening state. A trial import and reconciliation help expose inconsistencies before operational transactions begin in the new application.
Tell us what needs to work better.
Share your idea, existing workflow, and the outcome you need. We will help shape a practical starting point.
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